At GINARE CONSULTING we understand how difficult it can be to juggle the dynamics of running a care provision whilst dealing with the burden of one off administrative tasks that are sometimes forced upon you with legislative changes. Such difficulties can even occur if you have in-house admin staff.

And in the current economic climate many smaller organizations cannot afford the luxury of admin personnel to begin with so have to share the day to day admin tasks with the available workforce and additional one off requirements can really create a backlog of priorities.

To ease the burden of those one off admin requirements or simply to help you catch up with outstanding administrative work – GINARE CONSULTING offer a wide range of Virtual Office / Admin Services & Support.

KEY POINTS ABOUT ASSISTANTS

  1. All virtual assistants are vetted to the same standard as if they were being physically placed within your organization
  2. No assistant is allocated tasks outside of their capability
  3. Clients of GINARE CONSULTING can liaise directly with their virtual assistant as long as the process of keeping us involved is robust and previously agreed

General Office Assistance

General office assistance includes undertaking tasks such as (but not limited to):

  • Calendar management
  • Proofreading
  • Client / lead follow-up calls and emails
  • Email / fax replying and filtering
  • Appointment scheduling
  • Expense report processing
  • Service user data entry
  • Event organization
  • Document management including Microsoft Word, Excel, Access and PowerPoint
  • Translation
  • Copy typing

I.T. Assistance:

Each care business is different and a key element of difference is that you might use a bespoke computer package or business processes. You may also use an off the shelf product such as the staff plan package or if you do not have such an I.T solution but would like to know more about these products then email gina@ginare.co.uk.

But whatever your system we train industry-specific virtual assistants on your application so they can manage your IT business requirements effectively from a distance.

Research Assistance:

Our assistants can scour the Internet to meet your information requirements to include (but not limited to):

  • Market research
  • Competitor research
  • Article research
  • Property research
  • Businesses for sale

Research assistance can also be commissioned in conjunction with consultancy services to create feasibility reports that inform organizations on the feasibility of issues such as opening new offices or diversifying their current service.

Virtual Document Assistance:

Document Cleanup: Assistants can transform poorly formatted documents and spreadsheets and convert them into presentable and professional documents.

We can take in raw information and format it to give it a structure that can be utilized to make business decisions.

A typical task would be the reformatting of disorganized or unreadable text on a document.

Document development & updating: Assistants can also develop and update (but not limited to):

  • care & support plans
  • handling plans
  • medication support plans
  • 3 monthly reports
  • Supervision records
  • Training records
  • Visit records

What next?

To discuss your virtual office / admin assistance requirements – email gina@ginare.co.uk and request a call back.